October 5, 2017
In December 2016, the Ontario legislature passed changes to the Ontario Pension Benefits Act (PBA) which, when proclaimed into force, will authorize the Superintendent of Financial Services (the Superintendent) to impose administrative monetary penalties (AMPs) in connection with certain breaches of the PBA or related obligations. On September 15, 2017, supporting regulations were filed which, among other things, prescribe the compliance requirements that will be subject to AMPs starting January 1, 2018. The regulations also preview the procedures by which the Superintendent will levy AMPs, and the scope that the pension industry will have to challenge these new penalties.
The new provisions of the PBA will be proclaimed into force on January 1, 2018 and have the potential to significantly alter the approach to pension standards compliance both for the pension industry and the pension regulator. In this inaugural Sidebar, we outline the changes and discuss how sponsors and administrators of Ontario-registered pension plans can prepare for them.
What are AMPs?
Before discussing what AMPs are, it is helpful to set the context. Presently, contravention of the PBA or its related regulations is a regulatory offence. Persons convicted of an offence under the PBA can be fined up to $100,000. Second and subsequent convictions are subject to a fine of up to $200,000. Prosecution of regulatory offences under the PBA requires a full trial, which can be costly and time consuming. For this reason, prosecutions under the PBA are generally reserved for the most serious breaches.
Unlike the fines imposed upon conviction for a regulatory offence, under the new AMP regime penalties are levied without a trial. Rather, persons who have been penalized have limited rights to challenge the AMP through a hearing before the Financial Services Tribunal (FST).
General and Summary AMPs
When they come into force, the pending changes will introduce two types of AMPs to the PBA. General AMPs will apply to relatively more serious compliance issues, while summary AMPs will apply to relatively less serious compliance issues.
Under the new regulations (O. Reg. 365/17; the AMP regulations), summary AMPs will apply to filing deficiencies. The Superintendent will be able to levy a summary AMP when an administrator fails to file enumerated documents within the timeframes set out in the PBA regulations – for example, valuation reports, cost certificates, Actuarial Information Summaries, Annual Information Returns, Investment Information Summaries, financial statements, statements of investment policies and procedures (SIPP), and SIPP amendments. When imposing a summary AMP, the Superintendent is confined to the daily amount prescribed for a particular filing – either $100 or $200 per day of contravention, subject to the maximum AMP.
The Superintendent’s authority to levy general AMPs applies to a list of over one hundred PBA and regulatory requirements, as specifically enumerated in Schedule 1 to the AMP regulations. Examples of administrator obligations that will be subject to general AMPs for non-compliance include:
When imposing a general AMP, the Superintendent has discretion in determining the amount of the penalty. However, the AMP regulations require that the Superintendent only consider the following criteria when determining the amount of a general AMP:
In relation to both summary and general AMPs, the maximum penalty is $10,000 for an individual and $25,000 for a person other than an individual (e.g., a corporation). Importantly, AMPs cannot be paid out of a pension fund.
Heightened Emphasis on Strict Compliance
In the past, minor PBA compliance issues may not have been viewed as problematic, given the limited range of enforcement “tools” available to the Superintendent. For example, a plan administrator who anticipated missing a filing deadline by a matter of days may not have formally requested a filing extension, so long as the deficiency was expected to be cured in a reasonably timely way and was not prejudicial to members.
Once the regime is fully implemented, we expect that AMPs will have a significant impact on the pension industry’s approach to PBA compliance. AMPs will serve as a very strong incentive for employers and administrators to ensure strict and timely compliance with all PBA and regulatory requirements. Starting in January 2018, a delay in the delivery of member annual statements, a failure to file a copy of an amendment notice with the Superintendent, or late remittance of contributions can result in AMPs.
The best way for pension plan administrators to avoid being hit with AMPs is to implement a robust pension governance structure. This entails creating a detailed inventory of the myriad plan-related tasks required by the PBA and regulations, identifying the timeline associated with each task, and ensuring that accountability for each task is allocated to a specified person or committee within the organization. Strong pension governance also entails a clearly articulated system of oversight to ensure that each task is carried out by the responsible party in a timely fashion.
We recommend that administrators of Ontario-registered pension plans review their pension governance systems and checklists before AMPs arrive in January 2018, to ensure that procedures are in place to mitigate the financial and reputational risk associated with having an AMP imposed. Serious breaches of the PBA will continue to be subject to prosecution under the existing regulatory offences regime.
If you have any questions regarding AMPs, or to call a sidebar with us regarding your current governance systems and checklists, please don’t hesitate to contact any of us.
Elizabeth M. Brown
Lisa J. Mills
Terra L. Klinck
Jason R. Paquette